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back to index backGLOBALtalk June,  2016


Mexico: Company duties vis-à-vis the National Immigration Institute

Companies with foreign employees.

As every year, Immigration authorities continue carrying out inspections of the immigration status at companies, without prior notice. In these inspections, the following points are reviewed:

• Basic File, as Employer, of the Company, taking into account:
- Annual Federal tax declaration
- Corporate name changes
- Legal representative changes
- Changes of company domicile
- Notices of Expatriates who no longer work in the Company, duly filed before the Institute
- Among others.

• List of employees who work in the company indicating nationality.

• Legal Status of the Expatriates.

Therefore, we recommend you keep all the Company documents duly updated. The  required documentation is:
- Current and updated Basic File, as Employer, of the Company.
- Incorporation deed or deed of  its last amendment.
- Copy of the Power of Attorney of the Legal Representative.
- Updated List of employees, mentioning name, job title and nationality.
- Copy of the Immigration documents of the foreign employees.
- Notices of Termination of the foreign employees sent to the Institute.
- Last annual tax declaration of the Company.
- Current ID of the legal representative.

The Basic File, as Employer,  must be updated: I.  Within thirty calendar days  after changes occur relative to the company  address, or of the legal representative or attorney in fact, or to its corporate bylaws,  attaching the appropriate public instruments, as, also,  the termination letters of the expatriates. II. Annually, with the annual tax declaration.  

It is necessary for Companies to consider the importance of timely compliance with the obligations imposed by the National Immigration Institute, to avoid any kind of penalties due to the afore mentioned Verification Visits.

Source: EC Legal - GAI




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